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RPOA Board Meeting – January 17, 2005Present: Rick Levinson, Mary Buchanan, Chris Lagarde, Deborah Aker, Brad Fregger Absent: Betsy Kirkpatrick 1. Meeting brought to order at 7:40 P.M. at Mary’s. Minutes of the November 15, 2004 approved as amended. 2. Crystal Garden Home step lighting – Rick took this project on from Mary. He held a meeting with CGH homeowners and got no clear path to take. The Board agreed to try a string of lights similar to those used at Lary’s steps without the leaf pattern that sends some light upwards to see how the homeowners feel about them. Rick will check with the electrician to see if they can be put on sensors. The light at Meyers steps was discussed and the Board decided to change it to a fixture that send no light upwards, such as the one that will be used at CGH. Motion sensors will also be added to the Meyers and Lary lights if possible. 3. Children work hours at Workfare – A large group showed up at last Saturday’s workfare. The question of how parents are to count children’s time was discussed again. As was previously decided before by the Board, parents are responsible for determining how their children’s hours are comparable to adult work hours. 4. Burgess Utility Fence – Boyd did a great job of pouring the retaining wall/curb/steps around the fence area. Metal pipes were set in the cement at the corners and half way across each side. These posts can now be used to attach the new fence. Boyd ended up pouring more cement and doing more work than originally bid upon so the final bill from him was $2,200 instead of the $1,800 but it was necessary to do the job right. Troy has an idea of how the fence could be constructed but has not yet checked on the cost for materials. Jeanine C. also has an idea of how it could be designed. The Board will decide the final design for this prototype fence next month. 5. Memorial Orchard – Lia has again asked Rick about where trees could be planted in memory of loved ones. Terry Shaw has suggested planting along the median of Royal Way and in the crescent in front of the dome parking lot. Rick will consult with Terry on possible tree sites. 6. Hayride & Chili Cook-off – The Board set the date for February 19. The Wizard Academy has given permission to use their bonfire area. Mary will arrange the event. 7. Radiance Website – Brad is willing to work on developing the site and will contact Bill C. about doing so. 8. Property Lines with enlarged fences at Condos – Chris has arranged for our lawyer to draw up a document that the Royal Garden Home and the Crystal Garden Home homeowners will sign. Though the fence lines that extend beyond the homeowners legal property line have been given extension permission by the RPOA, the RPOA maintains ownership of that land. 9. Septic Grinder Pumps for lift Station – Roger Kew has put a lot of time into researching the replacement and improvement of the septic lift station. He is proposing replacing the existing grinder and adding the needed back-up grinder. New electrical connections are also necessary. Previously, only one grinder was going to be purchased but it appears that the only way to use both grinders is to have two new ones. Roger will make a full report to the Board. The total cost will be approx. $5,000. Meeting adjourned 9:10 P.M. Next Board meeting. - Mon. February 21, 2005 - 7:30 at Mary’s Respectfully Submitted, Mary Buchanan RPOA Secretary
RPOA Board Meeting – February 21, 2005Present: Rick Levinson, Mary Buchanan, Chris Lagarde, Deborah Aker, Betsy Kirkpatrick Guests: Roger Kew, Troy Maynor Absent: Brad Fregger 1. Meeting brought to order at 7:35 P.M. at Mary’s. Minutes of the January 17, 2005 approved as amended. 2. Pool Report – New entrance gate deco - Betsy reported that Logan has all the leaves done. The Board approved spending $200 for more metal to continue his work. New pump timers were purchased for $135 plus $37 for Bill C. to install them. The old timers (originals) were not working. Jeanine has taken over pool management. Mary will see if she feels we need to train a back-up person for her. The Board will meet at the pool soon to decide what to do about changing the security lighting of the parking lot. 3. Lighting of steps – The low voltage bulb in the new light by Lary’s steps continues to burn out after 4 weeks max, even when the bulb is not touched while installing it. Rick will talk with Nathan the electrician about the this when they discuss a trial set up of lighting at Crystal Garden Homes. 4. Septic Lift Station – Roger presented the reasons that the RPOA needs to purchase 2 new grinder pumps ($3000 for all materials). It has to do with the number of phases that the old pump has. New pipes and electrical box will also be needed. The Board approved spending up to $4,000 for the renovations. Roger will purchase the parts and do the work. It was brought to Roger’s attention that the manhole on Royal Way has deteriorated to such an extent that septic odors are leaking out. The Board approved $400 to re-cement it. 5. Utility Fence – See attached drawings – The Board approved spending up to $800 for construction of a prototype enclosure by John Burgess’ drive. Metal poles will support the fence made of hardiplank 1X4’s and treated wood for the rails. Troy will install the fence this week. It is the largest utility area in Radiance to be enclosed. The rest (15 + Finley’s new one (and Lia’s 2)) are smaller and will be less expensive. 6. Overdue ICE Road use fees – A lot owner in ICE is 13 months delinquent on road use fees. Mary has written them requesting payment. If none is received, our lawyer will contact them. 7. Chipper Day – Sat. April 2 was set as chipper day. Mary will contact the rental co. to reserve the 12” unit and have it delivered. 8. Hayride/Chili Cook-off – Set up will be at 2:00 this Sat. Meeting adjourned 9:10 P.M. Next Board meeting. - Mon. March 21, 2005 - 7:30 at Betsy’s. Respectfully Submitted, Mary Buchanan RPOA Secretary
RPOA Board Meeting – March 21, 2005Present: Rick Levinson, Mary Buchanan, Chris Lagarde, Deborah Aker, Betsy Kirkpatrick, Brad Fregger 1. Meeting brought to order at 7:45 P.M. at Betsy’s. Minutes of the February 21, 2005 approved as amended. 2. Background check for rental properties – The Board discussed the idea of urging those who have rental property available to have background checks run on anyone who wishes to rent the property. The lawyer will be contacted to see if this could be required. Chris will make up an information sheet to inform residents of the potential for problems with renters that these checks can hopefully eliminate. 3. Pool Report – Logan has installed the bands on top of the gate posts. Roger Aker will oversee ant control at the pool. Madeline Brock will be mowing at least at the start of this season. 4. Social events –Rain caused cancellation of the Hay Ride until fall 2005. Deborah will have Roger pick a date in May for a pool dinner/dance. A Mexican theme was set. If the gate is completed, a unveiling will be held and Logan invited. Mary will reserve the boat with Just for Fun for Guru Purnamah on July 21. 5. Utility Fence – Troy installed the (Burgess) utility fence and it looks great. The Board will wait 1 year to see how it weathers before staining it. The Board voted to replace the broken down box by the dome pending a bid from Troy. 6. Lighting – No progress. 7. Web Site development – No progress 8. Chipper Day – April 2 - Mary will schedule times for members to sign up to help so manpower is staggered. 9. Exterior of Royal Garden Homes – It has been brought to the Board’s attention that the appearance of some properties exteriors is in decline. List of badly needed repairs will be developed by Betsy and Chris and given to the ABC to address. 10. The board discussed changing the date of the General Membership Meeting so it doesn’t coincide with Austin City Limits. It was decided to have the membership vote to change the by-laws and move it to the 3rd Sat. in October. Betsy will research what needs to be done to do this. Meeting adjourned 9:00 P.M. Next Board meeting. - Mon. April 18, 2005 - 7:30 at Rick’s. Respectfully Submitted, Mary Buchanan RPOA Secretary
RPOA Board Meeting – April 18, 2005Present: Rick Levinson, Mary Buchanan, Deborah Aker, Betsy Kirkpatrick, Brad Fregger Absent: Chris Lagarde 1. Meeting brought to order at 7:45 P.M. at Mary’s. Minutes of the March 21, 2005 approved as amended. 2. Utility Box – Troy bid $500 to replace the utility box by the dome parking lot. 3. CGH Step Lighting – Mary will purchase lights and Nathan, the electrician will install a trial set up. 4. Pool Diner/Music – 5/21,7:30 – 10:00; Mexican Theme. Set up at 6:30 P.M. 5. RPOA Bank Account– The RPOA will be switching to Wells Fargo Bank for ease of access and better customer service. Brad will talk to the bank and set up the new accounts. 6. Change of General Membership Mtg. Date to 3rd Sat. in Oct. – After reading the By-Laws, Betsy discovered that nowhere does it state that the GM has to be any particular date as long as proper notice is given. The Board decided to change the date to the 3rd Sat. in October (Oct.15, 2005) to avoid coinciding with Austin City Limits. Mary will put notices in everyone’s mailboxes. 7. Pool Report – *Further info gathering will take place concerning changing over to the salt process of chlorination. Mary will ask Mr. Morgan from Pool Aide about his opinion. It would not happen until next pool season since we have already purchased a large quantity of chlorine. * The Board authorized Mary to spend up to $200 for the purchase of Palm trees to replace the dead pine tree at the pool. 8.Rock Garden – Elizabeth Carmen has asked for some large rocks to be moved from the Finley lot to the area just north of the parking lot across from Lorien’s. They would be sitting rocks. The Board will consider this pending a cost bid from the rock mover. 9. Radiance Web Site – Brad has switched his old site to Bill’s site and it is up and running at www.radiancetx.org. The user name to get to the community info list is radfolks. The password is (call Brad to keep it secure). Brad will post all Radiance events on this site and an excellent description, photo and line drawing map to Radiance is on the site. Thank you Brad for working on this site. 10. ICE Late Fees – Mary will send a certified letter to the ICE residents who are long overdue on their Road use fees. If they do not respond, our lawyer will be contacted. 11. Kew Property – The agreement between the RPOA and the Kews is about to run out (May 05) and the Board extended the agreement for 90 days to allow Roger & Judy to let us know their plans. They will be invited to the next Board meeting. 12. Septic Report – Roger has not yet started to do the work on the new lift station grinder pump. He needs help to do the work and has not found anyone to do that. Meeting adjourned 9:00 P.M. Next Board meeting. - Mon. May 23, 2005 - 7:30 at Rick’s. Respectfully Submitted, Mary Buchanan RPOA Secretary
RPOA Board Meeting w/ RWSC and ABC – May 21, 2005Present: Rick Levinson, Mary Buchanan, Deborah Aker, Betsy Kirkpatrick, Chris Lagarde Absent: Brad Fregger RWSC Madeline Brock, Cliff Finley, Roger Kew ABC: Jeanine Christensen, Lynne Levinson, John Burgess Guests: Terry Shaw & Troy Maynor 1. Meeting brought to order at 7:45 P.M. at Mary’s. Minutes of the April 18, 2005 approved as amended. 2. Utility Box – Troy replaced the dome utility box for $400 ($100 below his bid). 3. Crystal Garden Home Lights – Mary found some lights but Rick felt they would send light too high. He will continue the search. The step lights by Lary’s seem to be staying lit now after Troy did some work on them. 4. Pool Report - The composting toilet had broken, sending raw sewage into the bottom drawer before “aging” had even started. Troy cleaned out the mess and repaired the unit and it is now functioning fine. John Morgan from Pool Aide, our pool consultant will be coming out this week to help Jeanine with various questions about our pool. She will ask him about switching to the salt chlorination system. The number of Friend of Radiance memberships will be monitored to see if further advertising is necessary. Chris suggested mailings to everyone in Goldenwood and perhaps Goldenwood West. 5. Rainwater collection system –Mary Buchanan has requested permission to install a rainwater collection system behind her home. The ABC felt it would be good to meet with the RPOA Board and Radiance Water Supply Corp. to discuss this proposal. Various pros and cons to individual and collective rainwater collection systems were discussed including increase or decrease in property values, loss of revenues to RWSC, aesthetic issues, and placement concerns. A committee was formed of John Burgess, Roger Kew, and Troy Maynor to study the possibilities of placement of individual systems (Charles Gibson resource) and a possible community system (Kent Butler resource). They will report to the RPOA Board and have a proposal ready for the GMM in October. Mary’s requested system will be shelved until that time. 6. Pool Gate Arch complete – Logan Hirsh has completed the arch over the gate. It was inaugurated at the Mexican pool dinner/dance on May 21. Logan was appreciated for his wonderful, creative work. The total cost was $1,200 for materials and labor. Meeting adjourned 9:15 P.M. Next Board meeting - Mon. June 20, 2005 - 7:30 at Rick’s. Respectfully Submitted, Mary Buchanan RPOA Secretary
RPOA Board Meeting– July 25, 2005 (no June meeting)Present: Rick Levinson, Mary Buchanan, Deborah Aker, Betsy Kirkpatrick, Chris Lagarde, and Brad Fregger Guests: Roger Kew & Troy Maynor 1. Meeting brought to order at 7:50 P.M. at Rick’s. Minutes of the May18, 2005 approved. 2. Agenda for General Membership Meeting 10/15/05 – The Board began developing an agenda for the upcoming GMM Meeting. 3. Bank change – Brad will do the research on where we can get the best return on CD’s. He will also change our account from Prosperity to Wells Fargo for easier deposits. 4. Septic Report – Bill C. and Roger Kew repaired a damaged pipe in the lift station as well as installing the new grinders. It took over 14 hours of work. 5. Speed Bumps – Mary has contacted Jim Covington of Lone Star Paving and he has not come out to look at the job yet. Mary will call again and ask for a consultant to suggest the best way to put them in. 6. Friendship Alliance – Roger Kew suggested the Neil Carman replace him on the FA Board since he has great expertise in this area. He has agreed. The Board approved this appointment. 7. Kew Property – Roger requested a 1 year extension of our current agreement so that he can have the lot surveyed and a septic plan drawn up and approved. He plans to have an announcement at the Oct 06 GMM. The board will let him know next month of their decision on how to handle this matter. 8. Rainwater Collection – Roger presented the map that he and Troy marked showing placement of tanks on individual lots should community members desire that type of system. Roger will again call Kent Butler, the expert on community systems and have him come to Radiance and see what he would suggest for a community system. The information will be discussed at the GMM in October. 9. Tax Protest Letter – Mary wrote a letter of protest to the county regarding the tax rate for the lot donated to Radiance by Lia last fall. No response has been received. 10. Pool Report – John form Pool-Aide came and replaced the pool filter that was old and very clogged. Troy will install an above ground sprinkler system at the pool so Jeanine doesn’t have to spend so much time moving the sprinkler. The shower faucet has been found in the “on” position several times this season so we are trying to locate a valve to limit the time the shower faucet stays on. Jeanine has requested that pool parties with over 30 guests be required to order a porta-potty to handle toilet problems. Mary will contact Eli to see if this was ever a problem in previous years before we institute this rule. 11. Memorial Bench – Mary suggested that we place a memorial bench underneath the “5 Founders Tree” across form the pool in memory of Robert Shaw. She will get approval from Lia since it may be on her property. 12. Royal Garden Home step lighting - The bulb has again gone out. Troy will check it and if it goes out again, Rick will contact Nathan the electrician. 13. Hayride – November 12 was set as the date for the Hayride. Mary will contact the Wizard Academy for permission to use their fire ring. Meeting adjourned 9:40 P.M. Next Board meeting – Tues. Aug 30, 2005 - 7:00 at Rick’s. 2006 Budget meeting w/ Cliff Respectfully Submitted, Mary Buchanan RPOA Secretary
RPOA Board Meeting– August 30, 2005Present: Rick Levinson, Mary Buchanan, Betsy Kirkpatrick, Brad Fregger Absent: Chris Lagarde & Deborah Aker Guest: Cliff Finley 1. Meeting brought to order at 7:08 P.M. at Rick’s. Minutes of the June 25, 2005 approved as amended. 2. Bank Change – Brad is still working on switching our bank to Wells Fargo and setting up CD’s for our surplus funds. 3. Speed Bumps – Jim Covington will be out after summer municipal road contracts are done to install our bumps. 4. Tax Protest –The County contacted us the day before Chris Lagarde was to appear to plead our case and told us they agreed that we should pay the reduced amount for lot 22. 5. Pool Report – Troy repaired the damaged shed wall and installed the Logan Hirsh sign on the entry gate. Jeanine’s workload has gotten less since replacing the filters. She has also adjusted the amount if DE she is using. She has not yet received the bid from the pool resurface company. The shower faucet has not been replaced as we are having difficulty locating the proper valve. 6. Hayride Nov. 12 – Daniel from Wizard Academy took Mary & Roger Kew to the spot where they are going to build a special concrete fire ring with curved rock benches, level crushed granite surface, and underground electric & water part way down the hill below the Dulcinea parking lot. They may not have it all finished by Nov. 12, but will have it usable. He said that Wizard Academy is eager to build a friendship with Radiance. It should be a wonderful place to have our hayride! 7. Rainwater Collection – UT professor Kent Butler came out to Radiance and spent some time with a group of residents going over a map and discussing how we could add a community system. His preliminary feeling was that it probably wouldn’t be economically feasible since we don’t do much landscape watering. Any community water collection system could only be used for this purpose since most of our roofs are asphalt shingled and therefore couldn’t serve household use. He will have his students do a feasibility study and they should have that done around December. All that he asked is that we pay for gas to come out and someone from Radiance (Bill C volunteered) come to UT and speak with them. 8. Lia Creek Work proposal – Mary contacted Lia and she will get in touch with an engineer to see how much it might cost. Mary also asked her about the “5 Founders tree” bench and she said that is on our newly acquired property and thought a memorial bench would be lovely. 9. 2006 Budget – The Board with the expert assistance of Cliff Finley developed the 2006 budget. Dues must increase to $65/month. Our accountant will be contacted to rectify our septic and roads accounts which appear to be incorrect. 10. Kew Lot – The Board discussed the further extension of the Kew lot purchase agreement. Meeting adjourned 8:45 P.M. Next Board meeting – Mon. Sept.26, 2005 - 7:30 at Mary’s. Respectfully Submitted, Mary Buchanan RPOA Secretary
Radiance Property Owner’s Association - Board Meeting– September 26, 2005Present: Rick Levinson, Mary Buchanan, Betsy Kirkpatrick, Brad Fregger , Chris Lagarde & Deborah Aker Guests: Troy Maynor, Roger Kew 1. Meeting brought to order at 7:35 P.M. at Mary’s. Minutes of the August 30, 2005 approved as amended. 2. Kew Lot – The Board agreed to an additional extension for 1 year. If they are not given septic approval, no funds collected after the signing of this new agreement will be returned to the Kews. 3.RPOA Bank Account Change– The Board approved a change of banks from Prosperity to Wells Fargo. Brad will make the arrangements. Brad Fregger, Rick Levinson and Mary Buchanan will have signing rights on this small business account. If we maintain a minimum balance of $3,000 we will avoid the monthly $5 service fee. Brad will open two staggered $10,000 - 7 month CD’s at 3.75% interest. 4. Pool Report – Jeanine has requested additional covered area at the pool for shelter from rain. Troy suggested covering the existing shade structure with metal roof. The area could even be extended to the west to provide more shade. The Board agreed that this is a good idea. It will be discussed further later. 5. Rainwater Collection – Jeanine is working on getting speakers to come to the General Membership Meeting to discuss and answer questions abut collection. 6. Back-up generators for lift station & well pump – The Board discussed purchasing a generator to run the well and lift station should power ever be an issue. The well would need a 220volt 50 amp unit and the lift station a 200volt 30 amp. One 220 volt 50 amp diesel unit could be used on both if necessary. 7. Lift Station repairs – Roger reported that he is finished with work on the lift station 8. Brush Hog – Roger reported tot he Board that he is trying to locate a used brush hog that has flails. He feels that the tractor is OK for the time being but that the brush hog is not working well. Meeting adjourned 9:20 P.M. Next Board meeting – Mon. November 28, 2005 - 7:30 at Mary’s. Respectfully Submitted, Mary Buchanan RPOA Secretary
Radiance Property Owner’s Association Board Meeting November 28, 2005
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